2021 Year-End Benevolence Processing
As the year comes to an end, I want to encourage you to remit any amount remaining in your church’s Shared Mission pledge, Per Capita, or other benevolence payments for 2021. The General Assembly is allowing us a little extra time to submit payments for this fiscal year, so please forward all remaining 2021 contributions to the Presbytery office by Friday, January 14, and those contributions will be included in the 2021 records.
2022 Per Capita
The 2022 Per Capita rate is $30.05 per member, according to the church’s membership in the most recently file statistical report. The 2022 Per Capita was approved at the August presbytery meeting. With the total rate at $30.05 per member, the Presbytery of West Virginia will keep $18.67, sending $8.98 and $2.40 to the General Assembly and Synod of the Trinity, respectively.
Helping us understand the importance of Per Capita to our connectional church is this excellent article, titled (coincidentally enough) “Understanding Per Capita,” in a recent issue of Presbyterians Today.
2022 Shared Mission Pledge Request
Please watch your mailbox for the 2022 Shared Mission pledge request and Per Capita notice letter. These letters were mailed to the treasurer, Clerk of Session, and pastoral leader of each church. Please return the pledge card to this office at your earliest convenience.
We encourage each Session to thoughtfully consider our request. The information provided when a church returns their pledge card, no matter the response, is essential to our effective management of the presbytery’s financial resources. So, we urge treasurers, Clerks of Session, and pastoral leaders to make sure that their church has returned their pledge card to this office by January 31, 2022.
If you have any questions about mission pledge, Per Capita, or other benevolences, please let us know (304-744-7634, email@example.com).
News from the Board of Pensions
Employees enrolled in the Medical Plan will not receive new medical or prescription drug ID cards in December unless they newly elected coverage, changed options, or added eligible family members effective January 1. Otherwise, they should keep their current cards and continue using them into the new year. Note: all members enrolled in GeoBlue will receive two new cards for 2022: a Bupa card to use outside the country and a GeoBlue card to use when in the United States.
That Time of Year
It’s beginning to look a lot like…time to begin thinking about/working on next year’s budget. To help with this, we have a couple of resources available to help with your budget development process. First is an article for Church Law & Tax titled “Tips for a More Effective Church Budgeting Process.” It contains key points to remember to help your church have a more successful process and an effective budget that supports your church’s goals. Second is information on creating a narrative budget document. Instead of presenting a budget that has columns, numbers, and a list of line items, a narrative budget tells a story of how the various components of the budget contribute the congregation’s missions and ministries. Please let me know if you would like either or both of these resources.
This time of year, or anytime for that matter, is a good time to review your church’s insurance coverage. You should speak with your insurance agent and ask for a meeting to review the church’s current coverage. Church Law & Tax (CLT) has some helpful guidance for reviewing and/or changing the church’s insurance coverage. Another resource is CLT Senior Editor Richard Hammer’s article on the types of coverage he considers essential for all churches.
If the church’s current insurance provider is not a company that specializes in church insurance (UCC Insurance Board, Brotherhood Mutual, Church Mutual, etc.), I recommend you check with one of these companies. My experience has been that they can provide better coverage, usually at less cost. If interested, I have contact information for representatives of the three listed above.
As we enter the last weeks of 2021, it is time for church treasurers to start working on closing out 2021 records and preparing for 2022. We should take a moment to make sure all our ducks are in a row and everything is ready for the new year, such as designating the housing allowance for our minister for the upcoming year, reviewing employee W-4s, and making sure that all revenue and expenses are accounted for prior to closing the books. To help with this, the resource website Free Church Accounting has a helpful checklist.
Minister and Staff Appreciation/Christmas Gifts
As we approach the holiday season, Sessions and congregations will be contemplating an appreciation or Christmas gift to ministers and other church staff. It is important to remember if the gift comes from the church or passes through the church’s account(s), it is taxable income to the recipient. Here are some examples:
- The Session decides to give the minister a Christmas bonus and directs the treasurer to write an extra check to the minister. This would be considered taxable income (and should include a S.E.C.A. adjustment).
- A church takes an offering from the congregation for a Christmas gift to the minister. The treasurer deposits the offering into the church’s general fund and then writes a check from the church to the minister. This would be considered taxable income (and should include a S.E.C.A. adjustment).
If the gift passes directly from the donor to the minister, this would be considered a non-taxable gift. Changing the previous example, a church takes an offering from the congregation for a Christmas gift to the minister; the treasurer collects and counts the offering and then gives the offering directly to the minister. This would be considered a non-taxable gift. Please note, however, in this scenario, a gift to an individual is not a tax deductible charitable contribution.
It’s important to consider the tax implications of these heartfelt gestures for both the recipient and the giver.
Church Financial Leadership Grants Available
From the Presbyterian Foundation: Grants are available to assist pastors to attend continuing education opportunities, which will help them in leading their congregations toward financial and missional vitality. Click for more information. Church stewardship team members are encouraged to apply with their pastors. Download and complete the grant application. Grant applications may take up to four weeks to process.
The Presbyterian Foundation also has additional resources, tools, and other support to provide pastors and church leaders help “to address the financial and leadership challenges of congregational ministry and mission in the 21st century.” We encourage you to visit their website to see what is available and how it may help your church.
2021 Special Offerings Calendar
Here is the calendar for the four churchwide Special Offerings of the Presbyterian Church (U.S.A.), of which only one remains:
CHRISTMAS JOY: Nov. 28 to Dec. 19
A gift to the Christmas Joy Offering is distributed equally to the Assistance Program of the Board of Pensions, which provides assistance to current and retired church workers in their time of need, and to Presbyterian-related schools equipping communities of color by providing education and leadership development.
NOTE: Donations to these offerings are accepted at any time. The dates above are for times of special emphasis on the offerings. Click here
for more information or to order resources, or call the PC(USA) Store at 800-533-4371.