The novel coronavirus pandemic prompted the cancellation of the scheduled spring 2020 Session Record Review events. These events have been redesigned as online events and rescheduled for this fall; they will provide Clerks of Session an opportunity to come together to:
- Support one another;
- Share important guidelines for adding electronic/virtual committee, session, and congregational meetings to church manuals;
- Hear the latest in resources for Clerks of Session; and
- Fulfill the Book of Order requirement to review minutes.
All Clerks of Session shall attend one of the Zoom Session Record Review events listed here:
- Tuesday, October 13 at 1 PM
- Thursday, October 15 at 7 PM
- Sunday, October 18 at 3 PM
- Tuesday, October 20 at 7 PM
Each Clerk of Session will need to invite another member of the session to review the 2019 minutes. The Session Record Review Checklist has been updated. The Clerk of Session will complete the checklist section; the reviewer from the session will complete the report section and sign. This must be completed prior to attending one of the Zoom Session Record Review events. All Clerks of Session will provide the Stated Clerk, Maureen Wright, with an electronic copy of the completed form (firstname.lastname@example.org) or mail a hard copy to the Presbytery Office (520 Second Avenue, South Charleston, WV, 25303). Once the form is received and the Clerk of Session attends the review event, a letter will be sent stating that the records for 2019 have been reviewed. The letter should be included in the minutes for 2020.
Clerks of Session may join the events on Zoom using a computer, tablet, smartphone, or if necessary, join via phone. Links for each of the Session Record Review events will be sent to Clerks of Session and pastoral leaders via an email blast. Clerks of Session with no email on record will be mailed the details for joining the events.